NCTR Access & Privacy Assistant

University of Manitoba (Office of Fair Practices & Legal Affairs)

Posted Apr 7, 2021 at 04:30 pm Closes Apr 21, 2021 at 04:30 pm

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NCTR Access & Privacy Assistant

At the University of Manitoba our strength lies in our community — individuals who are driven by curiosity and work together to shape a better world.

Our commitment to discovery encompasses everything we do; from the education we offer students to the workplace we offer employees. Experience top benefits, world-class facilities and a community that inspires one another to carve their own path.

Recognized as one of Manitoba’s Top 25 Employers for the nineth consecutive year and one of Canada’s Best Diversity Employers, UM is ready to help you take the next step in your career!

The role:

The NCTR (National Centre for Truth and Reconciliation) Access and Privacy Assistant supports the NCTR Access and Privacy Coordinator and intake research team by helping facilitate access to the records held by the Centre. This work consists of downloading, organizing, and initially reviewing documents to help respond to inquiries and requests from Residential School Survivors, their families and the general public. This position also assists with the proactive disclosure of records held in the Centre’s archival collection. Additionally, this position compiles statistics and data. This position provides support to all archival and research areas of the NCTR. The position involves working with sensitive information, and a high degree of confidentiality is required.

The Assistant’s primary responsibilities are in four major categories:

·       Assisting with Access to Information Requests for the NCTR

·       Review and redaction of archival records for proactive disclosure

·       Collection, Analysis, and Reporting of Statistics & Data

·       Administrative and Archives Support

The qualifications and experience we’re looking for:

Preference will be given to Indigenous candidates. Applicants must self-declare on their cover letter/resume as Indigenous (First Nation, Metis and/or Inuit).

·        High School diploma is required.

·        Preference will be given to candidates with some post-secondary education in a related field.

·        A minimum of three years' experience working within an office environment is required.

·        Experience working with Indigenous organizations, peoples, elders and communities is required.

·        Experience working in a highly confidential environment is required.

·        Extensive computer experience on a variety of operating systems and software is required (Windows, MS Office applications (Word, Excel), Adobe Pro, and digital file management and databases).

·        Preference will be given to candidates with previous experience with access to information and protection of privacy legislation.

·        Experience with the review and redaction of documents.

·        Experience with archival functions, such as organization, and description including metadata.

·        Preference will be given to candidates with records management and/or archives experience.

·        Experience in dealing effectively and diplomatically with varying levels of staff within the organization and the public, and ability to foster harmonious working relationships with other staff, both academic and support, is required.

·        Experience or interest in working with a university or other educational institution is preferred.

·        An acceptable equivalent combination of education and experience may be considered.

Why the University of Manitoba?

Along with being one of Manitoba’s top employers, we are proud to provide a collaborative and enriching work environment. In addition to a strong compensation package with a competitive salary, the University provides an exceptional workplace that includes:

·        Comprehensive group benefits program and pension plan.

·        Employee and Family Assistance Program.

·        A full spectrum of professional development opportunities.

 Apply today through the University of Manitoba’s career portal, UM Careers where you will find the full job specification:

Closing Date: April 20, 2021

Applications will only be accepted if you apply on UM Careers.

The University of Manitoba is strongly committed to equity and diversity within its community and especially welcomes applications from women, racialized persons, Indigenous peoples, persons with disabilities, persons of all sexual and gender identities, and others who may contribute to the further diversification of ideas.

If you require accommodation supports during the recruitment process, please contact or 204-474-7195. Please note this contact information is for accommodation reasons only.

Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of "The Freedom of Information and Protection of Privacy" (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.


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