Family Enhancement Administrative Assistant

Cree Nation Child & Family Caring Agency

Posted Jul 30, 2020 at 09:00 pm Closes Aug 13, 2020 at 09:00 pm

Job Location:
The Pas
Job Category:
Aboriginal Organization
Job Type:
Full-Time
How To Apply:
Mail, E-mail or AMIK.ca

CREE NATION CHILD & FAMILY CARING AGENCY

 

POSITION:   FAMILY ENHANCEMENT ADMINISTRATIVE ASSISTANT – PERMANENT

LOCATION: REGIONAL OFFICE

 

Cree Nation Child & Family Caring Agency is situated on Opaskwayak Cree Nation and is responsible for administering and providing for the delivery of Child and Family Services.  Under a provincial mandate, the Agency services the Swampy Cree communities, as well as Flin Flon, Thompson, Swan River, Winnipeg and Lynn Lake/Marcel Colomb First Nation.

 

Cree Nation Child & Family Caring Agency is dedicated to providing comprehensive Child and Family Services that are community-based and incorporate both protection and prevention service. Our agency strives to maintain family unity.

POSITION SUMMARY:

Under the supervision of the Unit Supervisor, the Administrative Assistant serves as the first point of contact for Agency clients, guests, visitors or others. The Administrative Assistant serves to receive and direct people, correspondence and contact/calls to the appropriate Agency personnel or department. The Administrative Assistant provides a professional and pleasant point of entry for the Agency and will maintain strict confidentiality in performing all duties.

RESPONSIBILITIES:

    • Types, edits, formats and transcribes reports, forms, correspondence, files, recordings, minutes, case planning notes and other material.

    • Receives, screens, assesses, transfers telephone calls and takes messages.

    • Assists with photocopying, faxing and other administrative duties as assigned.

    • Manages incoming and outgoing mail.

    • Coordinates meetings and meeting spaces and makes travel arrangements. 

    • Takes minutes at the Family Enhancement meetings or other meetings as required.

    • Enters information on CFSIS

    • Provides support to other Family Enhancement administrative staff.

    • Maintain confidentiality in accordance with the agency policy and procedures.

    • Assist with collecting Family Enhancement stats on a monthly and yearly basis.

    • Reviews service agreement/Case Plans and forwards to Acting Family Enhancement Manager for approval. 

QUALIFICATIONS

    • Post Secondary Diploma  or equivalent

    • Ability to converse fluently in Cree (preferred)

    • Ability to use a variety of computer applications such as Microsoft Word, Excel, Outlook, PowerPoint and database systems

    • Ability to deal effectively with a variety of visitors and circumstances

    • Knowledge of customer service (preferred)

    • Good organizational skills and working knowledge of office and administrative procedures and related equipment (preferred)

    • Excellent oral and effective communication skills (preferred)

CONDITIONS OF EMPLOYMENT

    • Must pass a criminal records check, child abuse registry check and
      prior contact check.

    • Cannot be active on a protection case.

    • Must maintain absolute confidentiality in accordance with agency requirements.

    • May be assigned to provide coverage or support for other office locations from time to time and as required.

    • Other duties related to the position may be assigned.

Deadline: August 13, 2020 @ 4:00 PM

SUBMIT COVER LETTER & RESUME ALONG WITH THREE (3) REFERENCES MARKED “PERSONAL & CONFIDENTIAL” TO:

           Human Resource Manager

           Cree Nation Child & Family Caring Agency

           Box 10130

           Opaskwayak, MB. R0B 2J0

           Fax:    204-623-3847

           Email: hr@creenation.ca

We thank all who apply, and be advised that only those selected for further consideration will be contacted.

Please visit our website at https://creenation.ca

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