Posted Sep 11, 2019 at 08:00 pm Closes Sep 25, 2019 at 08:00 pm
Southeast Resource Development Council Health Services
SERDC Health is accredited by the Canadian Accreditation Council to provide exceptional 2nd level services to eight or more First Nations communities in Manitoba. We are community-driven and are looking for motivated individuals who are willing to learn and make a difference in First Nations health.
The Executive Assistant will provide highly effective, confidential, executive-level administrative support for the Southeast Resource Development Council Corporation - Director of Health, who oversees the day to day operations of the Health Department. This positon will periodically provide assistance to the Director of Human Resources as well.
· Primarily provide Executive level administrative support to the Director of Health, which includes, but is not limited to: managing calendar, appointments, preparing correspondence, creating templates for documents, creating and maintaining paper and electronic files, attending meetings, record/prepare accurate minutes and notes for distribution and circulation, creating and maintaining a variety of tracking database systems.
· Acts as a gate keeper for the Director of Health: receive and screen inbound calls, e-mails, mail, and visitors.
· Maintain the utmost confidentiality and sensitivity individually and on behalf of the Director of Health at all times, both internally and externally.
· Responsible for travel arrangements for the Director of Health.
· Organize meeting(s) and event(s) logistics (e.g. venue, AV, catering, travel arrangements, etc.).
· Provide administrative support for Health Director’s Advisory Committee including, but not limited to: maintaining an accurate record of member information, scheduling meetings as requested, update and distribute committee documents as needed, record, create, prepare and circulate accurate agendas, minutes and notes, etc.
· Serve as a liaison internally and externally for the Director of Health with: department staff, Health Advisory Committee, the SERDC Board of Directors, IT provider, partners and stakeholders, etc.
· Troubleshoot and prioritize any office administration issues.
· Prepare reports as required, including but not limited to statistical data for federal/provincial reporting.
Successful completion of a recognized post-secondary Administrative program.
Five (5) years’ executive level administrative experience.
· Five (5) years’ experience working in an Indigenous organization.
· Experienced and knowledgeable working with First Nations communities in a Health & Human Resources related capacity.
· Knowledge of First Nations Health Programs and the colonial history of Indigenous peoples.
· Experience in providing administrative support at an executive level including: maintaining confidentiality, creating and maintaining document tracking systems, appointment scheduling, and maintaining files and filing systems.
· Experienced in providing overall office management and administrative support.
· Excellent organizational skills including the ability to prioritize and work on concurrent assignments and meet deadlines in a fast-paced environment. Adept problem solving and decision making skills.
· Excellent written and verbal communication skills:
o Written: experience proof-reading, editing and formatting correspondence and reports with accuracy and attention to detail. Preparing and recording meeting minutes/notes with detail and accuracy.
o Verbal communication skills with the ability to communicate effectively with: tact, diplomacy and professionalism with the public and staff by telephone, email and in person.
· Interpersonal skills to work effectively with a variety of internal and external stakeholders.
· Ability to work independently and in a team environment demonstrating initiative, being a proactive and proficient planner, highly organized.
· Friendly, personable demeanor and ability to approach all situations with discretion, diplomacy, and confidentially.
· Capable to lead, maintain and foster a professional team involvement.
· Advanced MS Office experience including Excel, Word, Power Point, Publisher, Outlook.
· Capable and willing to: travel within the city of Winnipeg, to SERDC Communities and occasionally within Canada.
· Must have a valid driver’s license, access to a reliable vehicle, and willing to travel via various modes of transportation (i.e. vehicle, small plane, boat, etc.). with occasional overnight stays to remote northern First Nation communities.
· Ability to lift at least 50lbs.
This position requires a satisfactory Criminal Record Check, including Vulnerable Sector Search, a Child and Abuse Registry Check.
· A full and unique benefit plan.
· An opportunity to become part of a dynamic, collaborative, progressive, inclusive, respectful, and high-performing team.
· Available Parking.
SERDC recognizes the importance of building an exemplary service delivery organization that is equal, inclusive and reflective of the population it serves. Preference will be given to qualified SERDC or First Nation members who voluntarily self-declare in their application.
***Reasonable accommodation is available upon applicant request.
This position is located in our Winnipeg office. Salary is based on the SERDC Health Pay Scale. We thank all applicants for their interest in this position, however only those selected for interviews will be contacted.
Deadline to submit an up to date resume and cover letter is September 25, 2019 on/or before 4:00pm.
Late or incomplete applications will not be accepted.
Please submit applications in confidence to:
SERDC Director of Human Resources
6th Floor - 360 Broadway
Winnipeg, MB R3C 0T6
Phone: (204) 956-3262
Fax: (204) 956-7382
This employer accepts online applications via AMIK.ca! Apply online now for the following benefits: