Executive Assistant/Office Coordinator - Office Assistant 4 (AESES)

National Centre for Truth and Reconciliation

Posted Jan 10, 2019 at 02:45 pm Closes Jan 24, 2019 at 02:45 pm

Job Location:
Winnipeg
Job Category:
Aboriginal Organization
Job Type:
Full-Time
How To Apply:
Mail, E-mail or AMIK.ca

Executive Assistant/Office Coordinator - Office Assistant 4 (AESES)

New Budget-Funded Project Full-Time 

35.00 hours/week, 8:30am-4:30pm, Monday-Friday

Salary Range: $23.21 - $29.32 per hour ($42,242.20 - $53,362.40 per annum)

Proposed Start Date: January 21, 2019

Proposed End Date: June 12, 2020

Trial/Probation Period: 840.00 work hours

You MUST apply through UM Careers: https://viprecprod.ad.umanitoba.ca/default.aspx  

All other applications will not be considered. 

 

For more information, please contact:

Stephanie Scott

Stephanie.Scott@umanitoba.ca

MINIMUM FORMAL EDUCATION/TRAINING: 

-Completion of a formal training program in a related discipline (native studies, history, law, social work, political science, criminology, etc) from a recognized institute is required. 

-A bachelors degree in a related discipline (native studies, history, law, social work, political science, criminology, etc) is preferred.  

 

EXPERIENCE: 

-Three years of directly related administrative experience in a complex environment (i.e.: government, post-secondary, large non-profit, tribal, Indigenous, or corporate organization) is required. 

-Experience working with Indigenous organizations, peoples, elders, and communities, is required. 

-An acceptable equivalent combination of education and experience may be considered. 

 

SKILLS & ABILITIES: 

-Proficiency with MS Office (Word, Excel, PowerPoint, Outlook, etc) is required. 

-Proficiency in Epic, VIP, and Concur, is an asset.

-Strong verbal and written communication skills and strong interpersonal skills are required. 

-Tactful and diplomatic behavior is required. 

-Must be able to work both independently as well as part of a team.  

-Must possess knowledge and sensitivity to Indigenous cultures. 

-Strong knowledge of the history of the residential school system and the mandate of the Truth and Reconciliation Commission in Canada is required.  

-Strong budgetary skills are required. 

-Excellent problem solving skills are required. 

-A high degree of integrity, diplomacy, professionalism and excellent public relations skills are required. 

-Cultural sensitivity, open-mindedness and adaptability are required. 

-Must be able to work with a variety of people in a sensitive environment. 

-Ability to work flexible hours from time to time during national and local events is required.

-The ability to speak French and/or an Indigenous language is an asset.

-Satisfactory work record, including satisfactory attendance and punctuality, is required.

*Preference will be given to candidates of Indigenous Ancestry* 

 

RESPONSIBILITIES: 

-Provides direct executive support to the Director.  

-Manages/drafts/composes correspondence on behalf of the Director.

-Liaises directly with local, provincial and federal organizations and representatives on behalf of the Director/NCTR.

-Prepares PowerPoint presentations, briefings and other materials for the Director. 

-Completes lobbying reports for the Director. 

-Manages the Directors internal and external committee and organization memberships.

-Creates and maintains electronic and paper filing systems. 

-Develops and maintains internal and external email distribution lists. 

-Makes purchases using University purchasing card, completes monthly reconciliation. 

-Prepares travel arrangements for NCTR guests including members of the Governing Circle and Survivors Circle for local meetings and national events. 

-Prepares and submits all travel documents. 

-Takes minutes and provides other administrative and logistical support for meetings and committees, including Governing Circle, Survivors Circle and Unit Lead meetings.

-Trains support staff in EPIC and Concur.

-Develops and implements Centre operating procedures; assists in managing compliance with University of Manitoba policies.

-Supervises receptionist and acts as backup during absences, including payroll/time entry for all staff.

-Performs other related duties as required or assigned. 

 

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