Posted Jan 10, 2019 at 02:45 pm Closes Jan 24, 2019 at 02:45 pm
Executive Assistant/Office Coordinator - Office Assistant 4 (AESES)
New Budget-Funded Project Full-Time
35.00 hours/week, 8:30am-4:30pm, Monday-Friday
Salary Range: $23.21 - $29.32 per hour ($42,242.20 - $53,362.40 per annum)
Proposed Start Date: January 21, 2019
Proposed End Date: June 12, 2020
Trial/Probation Period: 840.00 work hours
You MUST apply through UM Careers: https://viprecprod.ad.umanitoba.ca/default.aspx
All other applications will not be considered.
For more information, please contact:
MINIMUM FORMAL EDUCATION/TRAINING:
-Completion of a formal training program in a related discipline (native studies, history, law, social work, political science, criminology, etc) from a recognized institute is required.
-A bachelors degree in a related discipline (native studies, history, law, social work, political science, criminology, etc) is preferred.
-Three years of directly related administrative experience in a complex environment (i.e.: government, post-secondary, large non-profit, tribal, Indigenous, or corporate organization) is required.
-Experience working with Indigenous organizations, peoples, elders, and communities, is required.
-An acceptable equivalent combination of education and experience may be considered.
SKILLS & ABILITIES:
-Proficiency with MS Office (Word, Excel, PowerPoint, Outlook, etc) is required.
-Proficiency in Epic, VIP, and Concur, is an asset.
-Strong verbal and written communication skills and strong interpersonal skills are required.
-Tactful and diplomatic behavior is required.
-Must be able to work both independently as well as part of a team.
-Must possess knowledge and sensitivity to Indigenous cultures.
-Strong knowledge of the history of the residential school system and the mandate of the Truth and Reconciliation Commission in Canada is required.
-Strong budgetary skills are required.
-Excellent problem solving skills are required.
-A high degree of integrity, diplomacy, professionalism and excellent public relations skills are required.
-Cultural sensitivity, open-mindedness and adaptability are required.
-Must be able to work with a variety of people in a sensitive environment.
-Ability to work flexible hours from time to time during national and local events is required.
-The ability to speak French and/or an Indigenous language is an asset.
-Satisfactory work record, including satisfactory attendance and punctuality, is required.
*Preference will be given to candidates of Indigenous Ancestry*
-Provides direct executive support to the Director.
-Manages/drafts/composes correspondence on behalf of the Director.
-Liaises directly with local, provincial and federal organizations and representatives on behalf of the Director/NCTR.
-Prepares PowerPoint presentations, briefings and other materials for the Director.
-Completes lobbying reports for the Director.
-Manages the Directors internal and external committee and organization memberships.
-Creates and maintains electronic and paper filing systems.
-Develops and maintains internal and external email distribution lists.
-Makes purchases using University purchasing card, completes monthly reconciliation.
-Prepares travel arrangements for NCTR guests including members of the Governing Circle and Survivors Circle for local meetings and national events.
-Prepares and submits all travel documents.
-Takes minutes and provides other administrative and logistical support for meetings and committees, including Governing Circle, Survivors Circle and Unit Lead meetings.
-Trains support staff in EPIC and Concur.
-Develops and implements Centre operating procedures; assists in managing compliance with University of Manitoba policies.
-Supervises receptionist and acts as backup during absences, including payroll/time entry for all staff.
-Performs other related duties as required or assigned.
This employer accepts online applications via AMIK.ca! Apply online now for the following benefits: