POSITION: Administrative Assistant – TERM
CLOSING DATE: March 30, 2023 at 4 PM
Under the supervision of the Policy Researcher the Administrative Assistant provides confidential administrative support for the creation of Long Plain First Nation (LPFN) Child Welfare Reform teams. The incumbent will ensure that administration functions are managed in a manner that is consistent with LPFN policies.
Key Responsibilities
- Provides administrative support to the programs.
- Provide scheduling support for engagement session including creating notices, booking space, ensuring all supplies are available for session, order food and refreshments.
- Provides administrative research support.
- Types, edits, formats and transcribes reports, forms, correspondence, files, recording, minutes and other material as assigned.
- Composes routine correspondence and maintains templates.
- Photocopies, faxes and other administrative duties as assigned.
- Provides assistance when requested to manage incoming and outgoing mail.
- When requested coordinates meetings and meeting spaces.
- Manages spreadsheet information and ensures that its kept current and up to date.
- Minute taking when required.
- Attends to out of office deliveries and pick-ups of required items.
- Other duties as assigned and/or outlined in the job description.
Qualifications
- Graduate of a recognized business/office skills program or equivalent.
- High School Diploma or equivalent.
- Equivalent combination of education and experience may be considered.
- Minimum 3 – 4 years’ administrative experience.
- Experience utilizing a variety of computer applications such as Microsoft Word, Excel, Outlook, PowerPoint and database systems with demonstrated accuracy and a typing speed of 60 WPM.
- Strong organizational, problem solving, time management and communication skills (written and oral).
- Demonstrates confidential and ethical behavior in the performance of all duties.
- Ability to function effectively as a team member, demonstrating emotional stability and objectivity when dealing with challenging/changing work environments.
- Ability to balance and prioritize multiple responsibilities while maintaining a keen sense of accuracy and attention to detail.
- Customer service focus with strong problem-solving abilities’.
- Must have proven ability to communicate effectively both orally and in writing.
- Knowledge of Indigenous culture, traditions and fluent in a First Nations language would be an asset.
- Ability to function effectively as a team member.
We thank all who apply and advise that only those selected for an interview will be contacted.
Interested applicants are invited to forward a cover letter, resume with two references to:
Human Resources
Email: humanresources@lpfnadmin.ca
