Office Assistant / Receptionist

Dakota Ojibway Tribal Council

Posted Jun 23, 2022 at 09:00 pm Closes Jul 7, 2022 at 09:00 pm

Job Location:
Portage La Prairie
Job Category:
Aboriginal Organization
Job Type:
Full-Time
How To Apply:
Mail, E-mail or AMIK.ca

CLOSING DATE: Friday, July 8, 2022 at 12pm

 

Under the direction of the Executive Secretary, the Office Assistant / Receptionist is responsible to provide general office and clerical support to Dakota Ojibway Tribal Council (DOTC) Administration and Finance.

KEY RESPONSIBILITIES:

       Perform and provide administrative functions for the DOTC Headquarter Office, Finance & Administration.

       Answer all incoming calls, direct calls, and provide basic DOTC information

       Greet visitors in a professional and courteous manner and direct to the appropriate personnel/department

       Maintain office equipment for Administration/Finance Office

       Type correspondence, reports, memos and documents as assigned

       Responsible to review all incoming mail, date stamp, record and distribute to appropriate person daily.

       Ensure all outgoing correspondence is mailed/faxed/emailed on a daily basis

       Schedule and maintain meeting arrangements for Director of Operations.

       Support Executive Secretary in minute taking for Program Manager Meetings as needed

       Responsible for DOTC boardroom scheduling and coordination of requests

       Oversee set up and cleanup/sanitation of DOTC Boardroom

       Provided assistance and support to Executive Secretary in the organization of major DOTC events (i.e. DOTC Golf Tournament, AGM, etc.)

               

QUALIFICATIONS:

       Minimum two (2) years’ experience or an equivalent combination of education and experience

       Must be reliable and punctual

       Excellent customer service skills

       Strong organizational skills and ability to multitask

       Ability to time manage with strong written and verbal communication skills

       Proficient in computer skills, including Microsoft Office (Word and Excel) and an understanding of office equipment

       Must be bondable

 

CONDITIONS OF EMPLOYMENT:

  • Valid Manitoba Driver’s License
  • Access to a reliable vehicle

Interested applicants are invited to forward a resume and cover letter,

Including two (2) reference letters from most recent employers to:

DAKOTA OJIBWAY TRIBAL COUNCIL Attn: Erica Nicholson

 

Ph: (204) 239-8650 Fax: (204) 857-6037 Email:  humanresource@dotc.mb.ca

 

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